Details
06/05/2023
Executive Director
Ohio Association of Physician Assistants | Columbus, OH
Position Summary:
Are you looking for an opportunity to work with members of one of the fastest growing occupations in the U.S.? The physician assistants profession (PA) is rapidly expanding with an expected growth rate of more than 30 percent in the next 10 years. The Ohio Association of Physician Assistants (OAPA) is a non-profit organization that strives to advance the PA profession through our mission to: promote quality, cost-effective, accessible healthcare; encourage professional and personal development of Ohio PAs and provide the general membership with a forum to discuss issues related to our profession.
OAPA is seeking an enthusiastic, dynamic and collaborative professional to support our efforts to grow and modernize PA practice in Ohio. The executive director is responsible for providing administrative and strategic support for association activities including, but not limited to, membership, elections, conferences, website and social media oversight, legislative advocacy, fundraising, public relations and financial accounting.
If you are inspired by our mission and are looking to be part of an inclusive, compassionate and highly motivated team, then OAPA is for you. With OAPA, you can achieve professional growth and personal fulfillment as you partner with local and national PA leaders, lawmakers, healthcare providers, students, educators and others to advance the profession and enhance patient health.
Responsibilities:
- Adheres to all standards set forth by the bylaws and policy of the board of directors.
- Serves as a non-voting member of the board of directors and executive committee.
- Responsible for planning, organization and execution of the association’s operations as defined by the board of directors.
- Ensures services and contracts with other persons or entities including, but not limited to, association management companies, lobbying firms, law firms, software companies and accounting firms are robust enough to meet or exceed strategic goals and objectives.
- Maintains association business documents, emails, phone calls and facilitates all communication to OAPA members through the OAPA office.
- Responsible for coordinating all board of directors meetings including establishing meeting dates, times and locations, notifying the membership of such meetings, developing the meeting agenda and materials.
- Records minutes for all board of directors meetings and distributes them according to the OAPA policy.
- Develops and leads annual budget reviews, monthly and quarterly reviews and periodic forecast updates with the board of directors.
- Collaborates with the secretary/treasurer to manage all OAPA funds through payment of monthly invoices, deposits of all payments into the appropriate account and documentation of all payments, and reconciles all OAPA bank accounts on a monthly basis ensuring an adequate savings account balance.
- Supports financial goals of the board of directors which may include fundraising, diversification of revenue streams.
- Maintains the OAPA website, electronic and social media accounts with assistance from the website host and communications committee chair, including timely responses to member and non-member inquiries sent via each platform.
- Collaborates with the Ohio State Medical Board to maintain a physician assistant on the Physician Assistant Policy Committee.
- Supports the goals and objectives of all OAPA committees under the supervision of the board of directors including, but not limited to: officer and delegate elections, educational activities planning and execution, legislative advocacy, response to third-party reimbursement questions, coordination of scholarships and awards, engagement of PA students.
- Assists the membership committee chair with establishing strategic growth goals and objectives, sends out membership renewal notices, verifies membership requirements, collects and deposits membership dues and maintains a membership database with real-time data and analytics.
- Collaborates with the communications chair on dissemination of OAPA publications including, but not limited to, monthly newsletters and e-bulletins. This includes writing, editing and design layout as required.
- Supports public relations activities including, but not limited to: development of materials for distribution to the media, general public and other health professionals; preparation of responses to questions from the media, general public and other health professionals; participates in print, radio and television interviews; designs and maintains the OAPA exhibit and staffs it as needed.
- Supports legislative advocacy including, but not limited to: collaboration with lobbyists and government affairs committee on matters related to PA practice in Ohio; collaboration with the Ohio State Medical Board on matters related to oversight of PA practice; organization of lobbying activities including Statehouse Day; manages PAC contributions and reports; and completes Joint Legislative Ethics Committee reports as required.
Required Skills/Abilities:
- Strategic thinker who can advance the goals of the association with minimal oversight.
- Demonstrated leadership and management skills.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
- Proficient with Zoom or related web-based technology.
- Proficient with social media platforms including Facebook, Instagram and Twitter.
- Familiarity with association management software.
Working Conditions:
- Work is normally performed in a typical office/home environment.
- While hours of operation are generally standard, flexibility to work evenings and extended hours may be required for board meetings and conferences.
- Travel may be required for board meetings and conferences.
- Requires periods of sitting, standing, telephone and computer work.
- Hearing, adequate to hear stakeholders in person, over the telephone or through digital technology.
- Speaking, adequate to speak to stakeholders in person, over the telephone or through digital technology.
- Visual acuity, adequate to perform job duties, including reading information from printed sources and computer screens.
- Physical effort required: occasional lifting and carrying items weighing up to 15 pounds, unassisted.
- Sufficient dexterity to operate a PC and other office equipment.
Education and Experience:
- CAE accreditation required
- Bachelor’s degree or higher in a related field required
- Minimum of three to five (3-5) years of management experience required
- Experience in legislative advocacy and/or healthcare-related association management preferred
To Apply:
Interested and qualified candidates can apply by sending an electronic CV/resume and cover letter to: Michell McDiffett, PA-C, Immediate Past President, OAPA BOD, Chair, Executive Director Search Committee, at michellmcdiffett@gmail.com.
