08/27/2021

Safety, Budget and Costs for Meetings in the COVID Environment

Plan, plan and plan some more

As the pandemic continues to shift and new variants arise, meeting planners are figuring out which strategies will work best for meetings, especially those with in-person components as rules constantly change. Panelists at the recent AMC Institute webinar, “Navigating the Journey Back to In-Person Meetings and Events,” offered thoughts on dealing with safety protocols, budgets, and pricing.

Sarah Timm, CAE, president and CEO of Parthenon Management Group, noted that in addition to following federal and local safety protocols, communicating those protocols to attendees is crucial.

“We are having all of our groups sign a COVID code of conduct at the time that they register, which basically says they will attest to live by the standards that we put out there,” Timm said. “Usually six weeks prior to the event, we lay out the protocols for the event. We are telling them exactly what to expect when they arrive onsite, what they should expect with food and beverage with their arrival, as well as what we are expecting from them: If we are expecting masks, if social distancing, what those things are looking like, so they can be prepared.”

Please select this link to read the complete article from Associations Now.