09/15/2021

How to Work With Destinations to Plan Safe In-person Meetings

Creativity and adaptability are key to welcoming back attendees

Travel restrictions are loosening and in-person meetings are ramping up. However, it’s still a dramatically different world for associations looking to host in-person events and conferences. Fortunately, there are steps that planners can take to do this safely—and it starts with forging strong relationships with destinations. Here’s a look at a few best practices to equip you as you welcome back delegates.

Start by researching the destinations that appeal to you as a fit for your event. Many destination marketing organizations (DMOs) and convention and visitor bureaus (CVBs) are experts on their destination’s health and safety protocols. By reaching out to them directly, you can ensure you have the most up-to-date information to make an informed decision. Many also have dedicated sections on their website with information on protocols and helpful resources. DMOs and CVBs are also experts in what makes a city unique, and can offer great advice on the best things to do and see to elevate the delegate experience.

In many amazing destinations, there are innovative initiatives in place that go above and beyond standard measures. For instance, Montréal launched a 720° Safety Protocol where a 360° sweep of the city has been completed—twice—checking everything from hotels to taxis to ensure a safe experience during the pandemic. Extra steps like these go a long way to help attendees feel comfortable.

Please select this link to read the complete article from Associations Now.